We will discuss different prioritization methods and techniques below
Posted: Sat Feb 22, 2025 9:27 am
We wrote above that some tasks have strict deadlines , after which the result is worth nothing. These tasks must be completed first. At the same time, it is important to convey to the team why this is happening this way.
An explanation will help avoid misunderstandings that could lead to financial damage and/or a deterioration in the company's reputation in the market.
Get rid of competing priorities
When a team works on several projects at the same time, it may happen that one employee receives several tasks with the highest priority and a deadline for the same date. This situation is difficult, but it can be solved. To do this, you need to:
Communicate with project managers and colleagues, discuss the progress of tasks with them. When competing priorities arise, you can clarify how long it takes for the performer to deliver the result. It may turn out that one of the customers needs a report in the morning, and someone else - in the evening. The puzzle will come together.
But it may also be that work on both tasks must be cambodia mobile database completed in the morning on the same day. Then it will be necessary to look for an option in which someone will help the key employee on the task and perform routine actions.
Therefore, the better the communications are coordinated, the less likely it is that competing priorities will arise and the easier it will be to resolve the issue.
Have a time scale for the task. It may be that the manager simply does not know the actual workload of the team. If you show him how many tasks each has and explain that there simply won't be enough time for another one, then the deadline can probably be moved or someone else can be assigned to this task.
It is also very helpful if you already have data on the amount of time it takes to complete typical tasks. Then situations with competing priorities will occur less often because the initial planning will be clearer.
Use a calendar to plan your tasks
When you have specific to-do lists for a given day in front of you, there will definitely be fewer unpleasant surprises. This way, you can plan your efforts in advance, and if something doesn't go according to plan, you can immediately understand how to adjust your schedule for the following days.
This is very important in teamwork , because when you understand that changes have occurred, you can look in the calendar to see which of your colleagues have tasks associated with you and report this so that the person can also adjust their plans.
Be realistic in your expectations
Clearly set priorities and hard work are no guarantee that everything will go exactly as planned, so don’t be overly optimistic. It’s better to understand that there is always a place for force majeure, but with adequate planning, realistic deadlines and correctly set priorities, there is time to maneuver and correct the situation.
An explanation will help avoid misunderstandings that could lead to financial damage and/or a deterioration in the company's reputation in the market.
Get rid of competing priorities
When a team works on several projects at the same time, it may happen that one employee receives several tasks with the highest priority and a deadline for the same date. This situation is difficult, but it can be solved. To do this, you need to:
Communicate with project managers and colleagues, discuss the progress of tasks with them. When competing priorities arise, you can clarify how long it takes for the performer to deliver the result. It may turn out that one of the customers needs a report in the morning, and someone else - in the evening. The puzzle will come together.
But it may also be that work on both tasks must be cambodia mobile database completed in the morning on the same day. Then it will be necessary to look for an option in which someone will help the key employee on the task and perform routine actions.
Therefore, the better the communications are coordinated, the less likely it is that competing priorities will arise and the easier it will be to resolve the issue.
Have a time scale for the task. It may be that the manager simply does not know the actual workload of the team. If you show him how many tasks each has and explain that there simply won't be enough time for another one, then the deadline can probably be moved or someone else can be assigned to this task.
It is also very helpful if you already have data on the amount of time it takes to complete typical tasks. Then situations with competing priorities will occur less often because the initial planning will be clearer.
Use a calendar to plan your tasks
When you have specific to-do lists for a given day in front of you, there will definitely be fewer unpleasant surprises. This way, you can plan your efforts in advance, and if something doesn't go according to plan, you can immediately understand how to adjust your schedule for the following days.
This is very important in teamwork , because when you understand that changes have occurred, you can look in the calendar to see which of your colleagues have tasks associated with you and report this so that the person can also adjust their plans.
Be realistic in your expectations
Clearly set priorities and hard work are no guarantee that everything will go exactly as planned, so don’t be overly optimistic. It’s better to understand that there is always a place for force majeure, but with adequate planning, realistic deadlines and correctly set priorities, there is time to maneuver and correct the situation.