Are spreadsheets slowing you down? Here's how you can speed up your accounting and business processes
Posted: Wed Dec 18, 2024 3:58 am
Do you know when you can use a spreadsheet and when you need professional management software ? We'll tell you in this post.
Spreadsheets may seem like useful tools at first, but management software is increasingly providing greater efficiency and security when performing different tasks.
In this post we review when it can be useful to use a spreadsheet and when it is definitely better to use management software.
As a small business owner, you probably use spreadsheets for many of your business processes. In the past, small businesses tended to use them as their default tool, only tokelau email list replacing them with online accounting and invoicing software as the company’s operations became more complex.
Download your FREE copy of the “Basic Kit for Keeping Your Accounting Up to Date”
Now, this scenario has changed, especially because cloud technology has become more accessible. This development has favored the use of accounting , payroll and/or human resources solutions based on cloud computing .
THE DATA
Spreadsheets can have some important limitations:
For example, several studies show that up to 88% of all spreadsheets contain errors. Something that can cause more than a few “headaches”.
For basic tasks like entering and organizing data, spreadsheets remain one of the most accessible, easy, and intuitive tools.
Here are some of its most common uses:
Facilitate the visualization of large amounts of data, which can then be analyzed on a large computer screen.
Create visual presentations through charts, graphs or tables, to interpret them more easily.
Share tables summarizing pending work with other team members.
The formative value of spreadsheets
Perhaps the greatest value of spreadsheets today lies in their educational aspect . After all, they are tools in which you can manually work on an algorithm. This way, your employees can be aware of each of the phases that the data must go through to become useful information.
It is true that today's SMEs must work with highly sophisticated, specific tools . Thanks to them, they can rely on very complex algorithms that are, however, very intuitive for the employee using the solution. Therefore, it is impossible for all employees to be aware of each of the phases of long algorithms.
However, it remains true that there are critical phases where human error can complicate data processing. In this regard, it can be useful to schedule training sessions in which employees can “break down” important stages of the process using a simple spreadsheet.
At the same time, these initiatives provide context for the introduction of new, more specific tools . Employees become aware of everything the new solution does in just a few steps. They gain an educational understanding of the opportunities offered by their new, specific software .
Spreadsheets may seem like useful tools at first, but management software is increasingly providing greater efficiency and security when performing different tasks.
In this post we review when it can be useful to use a spreadsheet and when it is definitely better to use management software.
As a small business owner, you probably use spreadsheets for many of your business processes. In the past, small businesses tended to use them as their default tool, only tokelau email list replacing them with online accounting and invoicing software as the company’s operations became more complex.
Download your FREE copy of the “Basic Kit for Keeping Your Accounting Up to Date”
Now, this scenario has changed, especially because cloud technology has become more accessible. This development has favored the use of accounting , payroll and/or human resources solutions based on cloud computing .
THE DATA
Spreadsheets can have some important limitations:
For example, several studies show that up to 88% of all spreadsheets contain errors. Something that can cause more than a few “headaches”.
For basic tasks like entering and organizing data, spreadsheets remain one of the most accessible, easy, and intuitive tools.
Here are some of its most common uses:
Facilitate the visualization of large amounts of data, which can then be analyzed on a large computer screen.
Create visual presentations through charts, graphs or tables, to interpret them more easily.
Share tables summarizing pending work with other team members.
The formative value of spreadsheets
Perhaps the greatest value of spreadsheets today lies in their educational aspect . After all, they are tools in which you can manually work on an algorithm. This way, your employees can be aware of each of the phases that the data must go through to become useful information.
It is true that today's SMEs must work with highly sophisticated, specific tools . Thanks to them, they can rely on very complex algorithms that are, however, very intuitive for the employee using the solution. Therefore, it is impossible for all employees to be aware of each of the phases of long algorithms.
However, it remains true that there are critical phases where human error can complicate data processing. In this regard, it can be useful to schedule training sessions in which employees can “break down” important stages of the process using a simple spreadsheet.
At the same time, these initiatives provide context for the introduction of new, more specific tools . Employees become aware of everything the new solution does in just a few steps. They gain an educational understanding of the opportunities offered by their new, specific software .