Let’s say your agency holds at least 3 internal meetings every week and sends dozens of emails daily. Even so, communication is never aligned, there are mistakes and adjustments to be made at the last minute… if this is your situation, read today’s article about project management software : 10 advantages of using it in my agency .
This tool creates a “control panel” that centralizes all tasks for the team or the entire company. Since its inception, it has become increasingly popular and simpler. Do you need one?
Read on to discover the pros and cons of purchasing one for your business.
What are the advantages of project management software ?
More control over information
Often, client or project data is scattered across emails, Excel spreadsheets, or WhatsApp chats. This causes employees to waste time searching for what they need. So why not centralize it?
Creating a board for each ongoing task keeps everything organized and easy to access.
For example, with a search on the platform you can evaluate what has already been done, what is missing, products, profiles, etc. It is simple, fast and prevents the loss of information.
Better task monitoring
Sometimes someone asks “Who is doing this campaign?” at the agency? If so, it means that the jobs are not being monitored properly. This makes it difficult for the manager to monitor the processes, make deliveries on time and demand results.
On the project management software dashboard, you can see and manage who is involved in each task. Depending on the system you choose, you can even track progress.
Ease of collaboration
It has never been easier to work on collaborative projects, even when greece phone number data the team is far away. This is because the tool facilitates the integration of the department and, in some cases, the entire company.
Everyone involved can work on a job at the same time, without disturbing each other and watching each step.
Better results assessment
Since results need to be measured in all work, project management software records absolutely everything. This way, the manager can evaluate deadlines, difficulties and facilities, among other details that may be important.
Less noise in communication
Everyone has played the Chinese whispers game as a child, right? This game taught us that transmitting information verbally is a big problem. In agencies, something very similar happens: conversations during coffee breaks, WhatsApp messages and quick notes between meetings get mixed up.
Everything related to the project can be resolved in comments on the tasks themselves, centralizing communication in the program. Simply view the history to follow all the steps taken so far.
Better communication with customers
For each job , some project management software offers access to the client area, where clients can monitor each stage of the execution. This way, they know what is being done, what is missing, and when the agency needs information.
Having this contact, with registration, is much better than being charged every day or making dozens of calls to collect information and data, isn't it?
Furthermore, this advantage improves the user experience and satisfaction at the end of the service.
Ease of delegating tasks
It’s not always easy to delegate tasks to colleagues, especially when working remotely. Fortunately, with this type of tool, it’s very easy to delegate.
Simply create the task, include the employee who should perform it and provide their role in writing. It’s simple, quick and greatly reduces the communication noise that often plagues agencies.
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