Digital solutions for academic collections

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The benefits arising from digital transformation for companies are immeasurable. The educational segment, especially private higher education institutions, is among those that can benefit most from digital technologies due to the excessive bureaucratic processes in managing student and employee documents, with a lot of paper content, making the digital academic collection in institutions a great gain and strategic differentiator.

Digital transformation can be defined as an evolution in which austria mobile database institutions use technology to optimize their routines, enhancing activities and improving day-to-day tasks. The speed at which companies carry it out will depend on the institutional mindset or the context in which it operates. In the case of academic institutions, there is a compelling factor for digital transformation: legislation.

Private higher education institutions in Brazil are going through one of the biggest milestones in their history after the recent ordinances published by the Ministry of Education, where all of them will need to create a digital academic collection, making their processes easier and faster to be audited by the agency.


The rush in this market due to the tight deadline set by the MEC has led several companies specializing in document management to develop customized solutions aimed at meeting the criteria of Ordinance 315. And the processes for contracting solutions end up being driven by superficial assessments of the tools for creating the digital academic collection.

The vast majority are offered only to comply with federal regulations, leaving aside criteria such as performance and stability, in addition to not taking the user experience into consideration to enable safe and agile navigation, especially for students who will benefit the most from the accessibility of documents in cases of course completion, de-accreditation, transfer and termination of enrollment, in addition to other obligations that the institution will need to fulfill to serve them.

Compliance with legal standards must be one of the main reasons for transforming the digital academic collection, but the benefits that this transformation must necessarily generate cannot be ignored in the processes of contracting solutions.